Certain PCCLD employees will be receiving a personal letter from me in the coming few days mailed to home addresses regarding a data security incident. I am writing to all employees now to inform you generally about that incident, what it means, and what is being done about it.
PCCLD was informed by the United States Postal Service that a certified parcel mailed by the library district to the Internal Revenue Service on May 5, 2016, was damaged, the contents lost, and it is unaccounted for at this time. The missing information includes Form 2015 1095-C Employer-Provided Health Insurance Offer and Coverage. This Form, which was to be delivered to the Internal Revenue Service by the post office, included the names of 83 individual employees plus those employees’ personal addresses, social security numbers, PCCLD’s name and address, PCCLD’s employer identification number, and the dollar amount of the lowest amount cost of insurance coverage offered to the employees by the library district. The filing of Form 1095-C is required of PCCLD by the IRS in compliance with the Affordable Care Act. A formal investigation into this lost mail parcel is underway now by the United States Postal Inspection Service.
Importantly, this filing with the IRS did not include all PCCLD employees. It did include those 83 employees who averaged 30 hours or more per work week for PCCLD in 2015. If you do not receive the above referenced letter from me, which was mailed to home addresses earlier this week, then your personal information was not included in the currently missing IRS submittal.
The library district takes very seriously the protection and proper use of employee information. As noted above, a formal investigation into the lost parcel is underway at this time under the jurisdiction of the United States Postal Inspection Service. In addition, PCCLD has secured the assistance of a leading company expert in risk mitigation to provide identity monitoring and protection at no cost to the affected employees. The identity protection service being provided includes credit monitoring, credit reporting, identity theft insurance, and identity consultation and restoration support.
Protecting personal information is important to me and to the library district. I encourage all employees to be cognizant of the risks involved with identity theft. Here is a link to a document from the Federal Trade Commission providing guidance on this: https://www.consumer.ftc.gov/topics/identity-theft
Please do not hesitate to contact me directly should you have questions or concerns. Terri Daly (562-5632) in the Human Resources office stands ready to assist, too.
PCCLD was informed by the United States Postal Service that a certified parcel mailed by the library district to the Internal Revenue Service on May 5, 2016, was damaged, the contents lost, and it is unaccounted for at this time. The missing information includes Form 2015 1095-C Employer-Provided Health Insurance Offer and Coverage. This Form, which was to be delivered to the Internal Revenue Service by the post office, included the names of 83 individual employees plus those employees’ personal addresses, social security numbers, PCCLD’s name and address, PCCLD’s employer identification number, and the dollar amount of the lowest amount cost of insurance coverage offered to the employees by the library district. The filing of Form 1095-C is required of PCCLD by the IRS in compliance with the Affordable Care Act. A formal investigation into this lost mail parcel is underway now by the United States Postal Inspection Service.
Importantly, this filing with the IRS did not include all PCCLD employees. It did include those 83 employees who averaged 30 hours or more per work week for PCCLD in 2015. If you do not receive the above referenced letter from me, which was mailed to home addresses earlier this week, then your personal information was not included in the currently missing IRS submittal.
The library district takes very seriously the protection and proper use of employee information. As noted above, a formal investigation into the lost parcel is underway at this time under the jurisdiction of the United States Postal Inspection Service. In addition, PCCLD has secured the assistance of a leading company expert in risk mitigation to provide identity monitoring and protection at no cost to the affected employees. The identity protection service being provided includes credit monitoring, credit reporting, identity theft insurance, and identity consultation and restoration support.
Protecting personal information is important to me and to the library district. I encourage all employees to be cognizant of the risks involved with identity theft. Here is a link to a document from the Federal Trade Commission providing guidance on this: https://www.consumer.ftc.gov/topics/identity-theft
Please do not hesitate to contact me directly should you have questions or concerns. Terri Daly (562-5632) in the Human Resources office stands ready to assist, too.